📧 Gmail AI Agent - Transform your Gmail inbox into an intelligent, automated assistant - n8n workflow

Transform your Gmail inbox into an intelligent, automated assistant with this powerful n8n workflow.

Gmail AI Agent is an intelligent email management system that transforms your inbox from a cluttered chore into an organized, automated powerhouse. It reads, classifies, and acts on your emails, allowing you to focus on what matters. From summarizing important work emails to handling personal messages and drafting replies to commercial inquiries, this workflow automates your email management.

🚀 Key Features

• Complete Email Pipeline: Handles the entire process from receiving an email to classifying, summarizing, drafting, or replying automatically.

• Intelligent Email Classification: Automatically categorizes incoming emails into labels like Work, Personal, Shopping, and Spam, so you can prioritize your time.

• Automated Summarization: For important work emails, the agent generates a concise summary and sends it directly to you via Telegram, keeping you informed on the go.

• Automatic Replies: Sends warm, personalized acknowledgment replies to personal emails, maintaining your relationships without manual effort.

• Smart Draft Generation: For shopping or promotional emails, it drafts intelligent replies asking for key information like pricing, availability, or terms, ready for you to review and send.

💡 Use Cases

• Busy Professionals: Stay on top of a high-volume inbox by getting summaries of work emails and automating replies.
• Small Business Owners: Manage customer and supplier emails efficiently by auto-drafting replies and organizing communications.
• Productivity Enthusiasts: Implement a fully automated system for "inbox zero" and reduce time spent on email management.
• Anyone with a full inbox: Reclaim your focus by letting an AI assistant handle the initial sorting and responding of emails.

⚙️ Requirements

• n8n instance (cloud or self-hosted)
• Gmail account
• OpenAI API key for email classification
• Google Gemini API key for summarization and reply generation
• Telegram Bot token and Chat ID for notifications

🔧 Easy Setup

The workflow comes with comprehensive documentation that guides you through:

• Setting up n8n (both local and cloud deployment options)
• Configuring required API credentials (Gmail, OpenAI, Google Gemini, Telegram)
• Customizing the email classification labels to match your system
• Adjusting the AI's tone and style for replies

💬 FAQ

Q: How does the Gmail AI Agent decide how to handle an email?

A: It uses an AI text classifier to analyze the subject and content of each email, sorting it into categories like "Work," "Personal," or "Shopping." The workflow then follows a specific path for each category.

Q: How long does it take to process an email?

A: An email is typically processed within a few seconds of arriving in your inbox. The summary, reply, or draft is generated almost instantly.

Q: Can I customize the reply style and email categories?

A: Yes! You can modify the AI agent's system prompts to match your voice and adjust the classification categories and rules to fit your personal or business needs perfectly.

Q: What happens to emails that don't fit a category?

A: Emails that aren't classified as Work, Personal, or Shopping are given a default "Other" label for you to review manually. You can also customize the workflow to handle these differently.

📞 Support

Need assistance? Connect with me on X/Twitter @Victor_explore and send a DM for:

• Personalized setup assistance with this workflow
• Custom workflow development for your specific content needs

Transform your email management with the Gmail AI Agent today!